Bylaws
ARTICLE I: Offices of Board of Trustees
The Board of Trustees shall maintain an office at 12401 Southeast 320th Street, Auburn, Washington 98092. All records of the district, including matters and proceedings of the Board of Trustees and the official College seal, shall be kept at the office of the Board of Trustees. The office shall be open during all normal business hours to any resident taxpayer of the state of Washington.
ARTICLE II: Meetings of the Board of Trustees
The Board of Trustees shall hold one regular meeting each month. The regular monthly meeting shall be held the third Thursday of each month commencing at 4:30 p.m. Special meetings of the Board may be convened by the chairperson, provided written notice of such meeting is given to each individual trustee at least 24 hours prior to a special meeting. Such notice shall specify the date, time and place of meeting. Whenever a change in meeting date is made, notice of said change will be published in area newspapers. Regular meetings may be canceled with consent of all the members of the Board.
Place of Meeting
All meetings, both regular and special, shall be held at the office of the Board of Trustees; provided, however, that the place of the meeting may be changed from the offices of the Board to such location as the chairperson may direct and 24 hours written notice of the change of place of the meeting shall be given to each member of the Board of Trustees.
Agenda of Meetings
The president of the College, with the concurrence of the chairperson, shall prepare a written agenda for each regular meeting, a copy of which shall be supplied to each member of the Board of Trustees three days prior to such meeting. The chairperson may add additional items to the agenda without notice to the members of the Board of Trustees; provided, however, there shall be no final adoption of a resolution, rule, regulation, order or directive by the Board of Trustees unless the same was included in the written agenda and notice given as provided herein, or unless at least four of the members of the Board of Trustees approve the addition to the agenda in writing or verbally to the chairperson or president at or prior to the meeting.
Meetings shall be Public
All regular and special meetings shall be public meetings, open to the public at all times; provided, that nothing contained in these bylaws shall be construed to prevent the Board of Trustees from holding executive sessions, from which the public is excluded, for the purposes other than final adoption of a resolution, rule, regulation, order or directive.
Order of Business
The order of business for each regular meeting shall be as follows:
- Roll Call
- Approval of Minutes
- Correspondence
- Reports to the Board
- Standing Reports
- Recommendations for Board Action
- Other Business
- Items for Future Agendas
- Washington State Association of College Trustees Report
- Executive Session
- Adjournment
The order of business may be changed by the chairperson with the consent of the Board members present.
Trustees
The Board shall be composed of five trustee positions appointed by the Governor. The Board of Trustees, by majority vote, may establish a sixth trustee that shall be filled by a student. The student trustee shall be selected by the Governor from a list of candidates, of at least three and not more than five, submitted by the associated student government. The student trustee shall be a full-time student in good standing at a College at the time of appointment and throughout the student's term of office. The student trustee shall hold their office for a term of one year, beginning July 1st and ending June 30th, or until the student trustee's successor is appointed and qualified, whichever is later. If the student member fails to be enrolled at the College full-time or loses their academic standing, the student trustee is disqualified and a new student trustee must be appointed. The Board may determine by majority vote that a student trustee is disqualified, and the student trustee shall be removed from the board. The Board may also, by majority vote, choose to eliminate the student trustee position. If the student trustee position is eliminated, the current student trustee shall remain on the Board of Trustees until the end of that student鈥檚 term of office.
Quorum
If there is not a student trustee, then three members of the Board of Trustees shall constitute a quorum, but a lesser number may adjourn from time to time for the purpose of securing the presence of absent members. Approval of any resolution, rule, regulation, order or directive must be made by a minimum of three members of the Board of Trustees.
If there is a student trustee, then four members of the Board of Trustees shall constitute a quorum. Approval of any resolution, rule, regulation, order or directive must be made by a minimum of four members of the Board of Trustees. A student trustee shall not participate or vote on matters pertaining to collective bargaining agreements or on matters relating to the hiring, discipline, or tenure of faculty members and personnel. The Board Chair may direct that a student trustee is not allowed to attend or listen to executive session discussions involving issues that the student trustee is not allowed to participate or vote on. During any period where there is a vacancy in the student trustee position, the Board of Trustees shall operate as a five person Board that requires three trustees for a quorum, and approval by three trustees to approve any final action by motion.
Parliamentary Procedure
Voting shall be by viva voce; however, a roll call vote may be requested by any member of the Board. Except as modified by state law, rules and regulations of the State Board for Community and Technical Colleges, and these bylaws, Robert's Rules of Order shall apply to procedures at the meetings of the Board of Trustees.
ARTICLE III: Officers of the Board
At the regular meeting of the Board in June of each fiscal year, the Board shall elect, from its membership, a chairperson and vice chairperson to serve for the ensuing year. Officers shall assume positions July 1. The chairperson and vice chairperson shall not be a student trustee. The president shall serve as, or may designate another person to serve as, the secretary for the Board, who shall not be deemed to be a member of the Board.
The chairperson, in addition to any duties imposed by rules and regulations of the State Board, shall preside at each regular or special meeting of the Board, sign all legal and official documents recording actions of the Board, and review the agenda prepared for each meeting of the Board. The chairperson shall, while presiding at official meetings, have full right of discussion and vote. The vice chairperson, in addition to any duties imposed by rules and regulations of the State Board, shall act as chairperson of the Board in the absence of the chairperson.
The secretary, in addition to any duties imposed by rules and regulations of the State Board, shall keep the official seal of the Board; maintain all records of meetings and other official actions of the Board. The secretary shall also be responsible for Board correspondence, distributing the agenda of meetings and distributing the minutes of the meetings and related reports. The secretary shall attend all regular and special meetings of the Board, and official minutes must be kept of all such meetings. In the absence of the secretary, the chairperson may appoint a temporary secretary who shall be the acting secretary for such meetings not attended by the secretary.
ARTICLE IV: Fiscal Year
The fiscal year for the Community College District No.10 shall conform to the fiscal year of the state of Washington and shall be from July 1 to June 30 inclusive.
ARTICLE V: Seal
The Board of Trustees shall maintain an official seal for use upon any or all official documents of the Board. The seal shall have inscribed upon it the name of the College, which shall be:
Community College District No. 10
麻豆精品
State of Washington
ARTICLE VI: Amendments to Bylaws
Bylaws of the Board may be revised by majority vote of the Board, provided such changes are proposed at least one meeting prior to the meeting at which the vote is taken. Bylaws may be revised by unanimous vote of the Board at the same meeting at which the revision is originally proposed.
ARTICLE VII: Delegation of Responsibility
It shall be the responsibility of the 麻豆精品 Board of Trustees to establish policy and to evaluate the success of the College operation. To administer the College, the Board of Trustees shall employ a college district president and hold him or her responsible for the interpretation of Board policy into administrative action and for the administration of the College in general.
History of Policy
Draft: 9/30/03, 2/16/04, 3/08/04
Adopted: 2/18/71, 4/15/04
Reviewed: 10/10/19, 5/15/25
Revised: 5/20/76, 5/18/78, 7/19/79 (All College Council deleted from Order of Business),
1/15/81, 5/14/14, 12/18/14, 1/16/18, 11/21/19, 6/12/25